Administrative Assistant

Background. The Defense Health Agency's J-5 Office Administration and Program Operations Support (OAPO) requires administration and program operations support.

Position Location: Falls Church, VA

Responsibilities

• Perform general administrative functions in support of Capability Management Division (CMD) and Analytics and Evaluation (A&E) Division.
• Support with the development, routing, and tracking of routine correspondence
• Coordinate meetings, workgroups and conferences sponsored by the Government and attended by Government staff
• Coordinate the CMD and A&E Directors' calendar
• Retrieve archived information
• Prepare daily schedule binders
• Send meeting invites, coordinate and reserve conference rooms
• Request/reserve/activate recorded dial-in leader/participant codes for teleconferences
• Support draft meeting agendas
• Support the compiling and printing of meeting read-aheads for Government staff
• Create attendance lists for meetings
• Run Defense Collaboration Services (DCS)
• Run meeting slides/materials on projector
• Take draft meeting minutes
• Review audio files from meetings to verify draft meeting minutes
• Pre-register visitors in the Visitor Management System (VMS)
• Request visitor parking passes
• Escort visitors upon arrival at the DHHQ
• Update CMD telework/Alternate Work Schedule/annual leave calendar based on submissions provided by Government Staff
• Assist with drafting emails
• Assist in maintaining CMD's government, Military and On-Site Contractor distribution lists in Outlook
• Complete CMD Daily Status/Attendance
• Update Personnel Directories
• Support the tracking of Telework Agreements with the DHA Telework Office
• Label/distribute/collect burn bags
• Run Automated Time Attendance and Production System (ATAAPS) reports.
• Assist with records management responsibilities as required.

Qualifications

• 3-years of administrative experience
• High School Diploma

Thank you for considering a career with Delta Solutions & Strategies. If you have never applied for a position through our online portal, and would simply like to send us your resume and a general application to consider for possible future opportunities, please apply now. After you have completed your application an email will be sent to you with information about how to check the status of your application.

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